Office Manager
Office Manager – Law and Justice Foundation of NSW
- Contribute to improving access to justice for the NSW community as an independent statutory body
- 21-28 hours per week over a minimum of 4 days, permanent part-time
- Competitive salary of $65-$85k p.a. FTE, pro rata
- Hybrid and flexible working, with a central CBD office location
About us
The Law and Justice Foundation of NSW is an independent statutory body that has been at the forefront of improving access to justice since 1967. Our mission is to harness quality evidence to reduce legal needs and support access to justice for the people of NSW, identifying and focusing on those in the community with the greatest need. We do this through undertaking high quality applied and empirical research, promoting education about the justice system, and supporting the use of evidence for service delivery, policy and law reform. We are a small and friendly team led by a Director and Research Director and managed by a Board appointed by the Attorney General.
We are a small and friendly team that enjoys working collaboratively, while also giving individuals the space to develop their own contribution. Continuing professional development is strongly supported by the Foundation.
We provide a truly flexible work environment, offering flexible and hybrid working arrangements to accommodate the needs, other interests, and responsibilities of all staff. The Foundation values diversity and is committed to building an inclusive workplace culture that reflects the community we serve. Aboriginal and Torres Strait Islander people are particularly encouraged to apply. We also encourage applicants from diverse community groups including LGBTIQ+, people with a disability, and people from culturally and linguistically diverse backgrounds.
The role
This role would suit somebody who is comfortable working both autonomously and collaboratively across a wide range of tasks; applying their financial, administrative, and technical skills to support a small and friendly team of professionals.
Key responsibilities include:
- Timely, clear and well organised general administrative support, ensuring effective management and oversight of the organisation's resources and smooth day-to-day operations across the team, and comprehensive, accessible information management.
- Assist the company accountant by maintaining office administrative systems and accurate financial documentation.
- Ensure a secure, smooth running and efficient ICT system in liaison with our external IT providers.
- Lead effective workplace health and safety across the organisation.
- Develop, maintain and implement administrative and WHS related policies and procedures.
- Support for the research team on an ad hoc basis, including documentation of research materials, fieldwork support, and note taking.
- Providing executive assistance to the Director and Research Director.
About you
You will have a friendly can-do attitude, and a willingness to be hands-on with the confidence to proactively identify tasks to support the smooth running of our office. An ability to communicate effectively with the team, to understand their needs, and to keep them informed is crucial. As you will often be the first point of contact for external enquiries, you will have good people skills and an interest and understanding of the work of the Foundation.
We are looking for someone with:
- A demonstrated capacity for exceptional organisation and time management in maintaining the physical office space as well as digital platforms across planning and coordination of tasks.
- Excellent written, verbal and interpersonal communication skills.
- Demonstrated ability in working proactively, efficiently and independently, utilizing initiative, sound judgement, and strong problem-solving skills.
- High accuracy, comprehensiveness and attention to detail in all areas of work.
- Demonstrated ability to maintain a high degree of confidentiality.
Selection Criteria
Essential
- 2+ years’ experience in an Office Manager role, or 4+ years’ experience in an Executive Assistant or Administration Officer role (or equivalent).
- Demonstrated initiative in managing and implementing administrative practices, including the development of policies and procedures.
- Demonstrated ability to be highly organized in physical space, digitally, in planning, coordination, and time-management.
- Experience in assessing and procuring ICT systems and software and/or managing IT support providers.
- Highly proficient computer skills, including the Microsoft Office suite (Office 365 highly desirable) and Adobe Acrobat.
- Sound knowledge of WHS practices and management.
Desirable
- Experience developing or reviewing high level documents such as formal correspondence and presentations.
- Experience in bookkeeping: maintaining records of financial transactions, preparing documents for transaction and undertaking financial reconciliation.
- Experience in preparing board papers and minutes.
- Experience with Government Records and/or State Archives.
- An interest in empirical research and/or the justice and legal system.
Other information
This is a permanent part-time position, with a 21-28 hour commitment per week over a minimum of 4 days. The annual salary will be determined in line with experience and qualifications, ranging from $65-$85k p.a. FTE pro rata.
Although attendance at the CBD offices will be required on a regular basis, work from home options are available in line with team requirements.
If you have any questions about this role, please email HR@lawfoundation.net.au with your query and contact details. Please see the Position Description
here.
How to apply
Please submit a copy of your resume and a covering letter addressing the selection criteria and outlining why you would be suitable for the role to:
HR@lawfoundation.net.au by 9am Monday 4 December.
